Event Coordinator

Reports to: Communications Manager

Accountable to : Environment Office Senior Manager

Terms of Employment: Full-time Permanent

Salary :  $60,870 to $79,130 (based on experience)

Hours of Work : 37.5 hours per week (some evenings and weekend may be periodically required)

Job Location : Wiarton, Ontario (Not remote work)

Posting date:  August 5, 2025

Closing Date:  August 29, 2025

Priority will be given to qualified Saugeen Ojibway Nation members

The Environment Office Saugeen Ojibway Nation prides itself on being an organization that works daily through our Core Values. These values are tied into all that we do. With WISDOM we can teach. With LOVE we can endure, with RESPECT we can work together even when we don’t agree, with BRAVERY we can achieve, with HONESTY we can act with integrity even when no one is watching, with TRUTH we can trust each other and with HUMILITY we can lift each other up. The Environment Office strives daily to work with our competencies along side these values and they are woven into the fabric of how we work. 

The Environment Office Saugeen Ojibway Nation prides itself on being an organization that works daily through our Core Values. These values are tied into all that we do. With WISDOM we can teach. With LOVE we can endure, with RESPECT we can work together even when we don’t agree, with BRAVERY we can achieve, with HONESTY we can act with integrity even when no one is watching, with TRUTH we can trust each other and with HUMILITY we can lift each other up. The Environment Office strives daily to work with our competencies along side these values and they are woven into the fabric of how we work.

The Event Coordinator works with the Communications team to deliver events that further the Environment Office’s goals across all files.

Through effective planning, innovation and consultation; captures and executes SON’s visions & goals of a successful event. Reporting to the Communications Manager, this role is responsible for all aspects of event planning and management including securing people/speakers, resources and venues, marketing initiatives, organizing, registration, managing budgets, volunteers, people, schedules, equipment, travel as well as actual hands-on management of events. 

Required Experience: 

• Some post-secondary education in public or business administration, communications, or in a related field;
• Relevant knowledge and recent experience working with First Nations;

Recommended  Experience: 

• Minimum 3 years of experience in Event Coordination or related field
• Minimum number of years working within an Indigenous community

Core Competencies:

All staff roles at Environment Saugeen Ojibway Nation require the team members to work through our values to deliver the following Core Competencies

Effective Communication:

Provide and receive information using the most effective/efficient/appropriate medium and technology based on what needs to be communicated and to whom. Effectively use different approaches and technologies for different audiences. Communicate effectively and professionally to proponents, work teams, managers, staff and Joint Council. 

Humility and Curiosity:

Being humble by having a respectful, team-focused attitude that values others input and embraces feedback as an opportunity to grow. Having the willingness to learn, admit mistakes and prioritize team success over individual achievements. 

Being curious and having an eagerness to explore, ask questions and seek deeper understanding of yourself and others. Possess and eagerness for continuous learning with a proactive approach to problem solving and innovation. 

Results:

The ability to work in a results oriented culture by achieving goals and staying focused while maintaining a high level of accountability to results. A drive towards outcomes and achieving timelines by prioritizing tasks effectively, taking ownership of challenges and maintaining momentum even when faced with challenges. 

Achieving objectives efficiently and to a high standard while often looking for ways to exceed expectations. Possess a willingness to adapt and find solutions for continuous improvement and measurable success. 

Operations:

Possessing operational competency by executing daily workflows to ensure maximum efficiency and quality. Focus on process improvement, monitor personal performance metrics and ensure compliance with current processes and procedures. Adept at time management and working with  teams to execute plans smoothly while adapting to change well.  

Conflict Resolution:

Possess the ability to handle conflicts constructively and be a part of a positive and collaborative work environment. This requires active listening skills while hearing all perspectives, staying calm under pressure and using diplomacy to address differences. Requires the ability to openly communicate, diffuse tensions and work on practical solutions that align with the team and the Environment Office goals. Having the ability to effectively communicate challenges , promote mutual understanding and build trust that matters will be handled in a professional and courteous way. 

Team Building:

Fostering a cohesive, motivated and connected team through collaboration, trust, and open communication among team members. The ability to recognize strengths and opportunities within oneself and others and create an environment where everyone feels valued. Effectively team building by personal development and promoting a shared sense of purpose. The ability to work as a collective effort towards a common goal. 

Job Description:

• Plan and organize conferences, events, meetings, activities, from conception to completion and reporting;
• Meet and receive direction for event planning from political teams and working groups as required;
• Propose ideas to improve event planning and implementation;
• Provide feedback and periodic reports to political team and supervisor as required;
• Organize facilities and manage all event details such as location(s), catering, transportation, invitees, speakers, equipment, promotional material, purchasing etc.;
• Keeps a record of information, meeting notes and documents;
• Conduct event evaluations;
• Coordinate the development of an event report;
• Maintains confidential and sensitive information pertinent to the Saugeen Ojibway Nation Joint Council and the Environment Office;
• Answer telephone enquiries and attend to visitors at the office;
• Corresponding via e-mail, telephone, mail, fax;
• Operate office equipment such as printers, photocopiers, computers, fax machines;
• File documents as needed.