Energy Assistant Associate

The Environment Office of the Saugeen Ojibway Nation prides itself on being an organization that works daily through our Core Values. These values are tied into all that we do. With WISDOM we can teach. With LOVE we can endure, with RESPECT we can work together even when we don’t agree, with BRAVERY we can achieve, with HONESTY we can act with integrity even when no one is watching, with TRUTH we can trust each other and with HUMILITY we can lift each other up. The Environment Office strives daily to work with our competencies along side these values and they are woven into the fabric of how we work.

Required Experience:

• Minimum 1 year in an administrative position or currently enrolled in Post-Secondary program related to business or environmental administration
• Knowledge of First Nations history, cultures, traditions and legally-recognized rights and interests
• High school diploma or equivalent  

 Recommended Experience:

• 2 years of experience in a related position
• Working knowledge of Google workspace
• Administrative Assistant Diploma

Core Competencies:   
All staff roles at Environment Saugeen Ojibway Nation require the team members to work through our values to deliver the following Core Competencies.

Effective Communication:  
Provide and receive information using the most effective/efficient/appropriate medium and technology based on what needs to be communicated and to whom. Effectively use different approaches and technologies for different audiences. Communicate effectively and professionally to proponents, work teams, managers, staff and Joint Council. 

Humility and Curiosity:  
Being humble by having a respectful, team-focused attitude that values others input and embraces feedback as an opportunity to grow. Having the willingness to learn, admit mistakes and prioritize team success over individual achievements. 

Being curious and having an eagerness to explore, ask questions and seek deeper understanding of yourself and others. Possess and eagerness for continuous learning with a proactive approach to problem solving and innovation.

Results:  
The ability to work in a results oriented culture by achieving goals and staying focused while maintaining a high level of accountability to results. A drive towards outcomes and achieving timelines by prioritizing tasks effectively, taking ownership of challenges and maintaining momentum even when faced with challenges.  

Achieving objectives efficiently and to a high standard while often looking for ways to exceed expectations. Possess a willingness to adapt and find solutions for continuous improvement and measurable success. 

Operations:  
Possessing operational competency by executing daily workflows to ensure maximum efficiency and quality. Focus on process improvement, monitor personal performance metrics and ensure compliance with current processes and procedures. Adept at time management and working with teams to execute plans smoothly while adapting to change well. 

Conflict Resolution:  
Possess the ability to handle conflicts constructively and be a part of a positive and collaborative work environment. This requires active listening skills while hearing all perspectives, staying calm under pressure and using diplomacy to address differences. Requires the ability to openly communicate, diffuse tensions and work on practical solutions that align with the team and the 

Environment Office goals. Having the ability to effectively communicate challenges , promote mutual understanding and build trust that matters will be handled in a professional and courteous way.

Team Building:  
Fostering a cohesive, motivated and connected team through collaboration, trust, and open communication among team members. The ability to recognize strengths and opportunities within oneself and others and create an environment where everyone feels valued. Effectively team building by personal development and promoting a shared sense of purpose. The ability to work as a collective effort towards a common goal.

Job Description:

• Provide administrative support to the SON Environment Office Energy Manager and Coordinators. Provide clerical support to Energy members as requested
• Maintain work schedules & event calendars for the Energy Manager and Coordinators. Coordinate activities & logistics for meetings, seminars, workshops,
  special projects & events • Complete expense reports, pay invoices and other related financial reports
• Reserve meeting spaces & arrange catering
• Take meeting minutes & transcribe other documents as needed
• Reception duties
• Reconcile travel expenses against established budgets
• Run Timetrax, collect and deliver timesheets, contracts and banking information to payroll. Fax, scan & copy documents
• Maintain office filling & storage systems
• Receive, screen and forward incoming mail & e-mails as directed
• Prepare outgoing mail & arrange for courier services
• Monitor & order office supplies
• Ensure office equipment is maintained and/or repaired
• Ensure the office area is clean and tidy
• Occasional office errands not requiring heavy lifting
• Provide direction to casual staff & janitor
• Liaise with contractors as needed
• Adhere to all SON policies & procedures, including Health & Safety guidelines
• Respect the confidentiality of SON, the community and employee information
• Deal professionally & courteously with all internal & external contacts
• Seek guidance / direction as necessary in the performance of duties
• Act as an ambassador for SON at all times
• Other duties as assigned