Joint Council Executive Assistant

**Priority given to Saugeen Ojibway Nation Members

The Joint Council Executive Assistant is responsible for supporting the administrative operations for the Joint Council of
the Saugeen Ojibway Nation (SON).

Supervisor: Executive Administrative Officer

Accountable to: Executive Administrative Officer / Joint Chiefs and Councils of the Saugeen Ojibway Nation

Term of Employment: Full-time Permanent

Hours of Work: 37.5 hours per week (Monday-Friday | Some weekends and evenings may be required).

Responsibilities:

• Manage the Joint Council calendar and scheduling of meetings
• Prepare agendas, attend meetings, record minutes and follow-up on action items
• Manage and maintain records, documents and correspondence related to the Chief and Council's work,
  ensuring their confidentiality and security
• Draft and review correspondence, reports and other documents on behalf of the Chiefs and Councils
• Coordinate and manage travel and logistics for the Joint Council
• Collaborate and coordinate with the Executive Assistants at both Saugeen and Neyaashiinigmiing
• Assist with the management of budgets, expenses and financial records related to the Joint Council activities
• Manage the distribution and dissemination of information and materials to Joint Council
• Respond to inquiries and requests from stakeholders and members of the public
• Other duties as assigned by the Joint Council.

Minimum Qualifications:

• High school diploma or equivalent
• Post-secondary education in a related field is an asset
• Minimum of 2 years of experience in a similar role, preferably in a non-profit or government organization
• Excellent communication skills, both oral and written
• Strong organizational skills, with the ability to manage multiple tasks and priorities
• Ability to work independently and collaboratively in a team environment
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Proficient in Google Suite, Microsoft Office Suite and other computer applications
• Understanding and appreciation of Anishinaabe culture and values
• Ability to communicate in Anishinaabemowin is not required, but highly preferred.
• Drivers license and access to a reliable vehicle is required
• Regular local travel will be required between Saugeen and Neyaashiinigmiing
• Ability to lift and carry a maximum of 40lbs 
• Advanced knowledge of MS Office and Excel
• Strong analysis skills
• Excellent communication skills, oral and written
• Highly organized and detail oriented
• Adapt easily to challenges and shifting priorities
• Able to meet deadlines an efficient manner

Core Competencies:

• Continuous learning
• Time management and communication skills
• Creative and innovative thinking
• Research and analysis
• Detail oriented
• Networking and relationship building
• Accountability and reliability
• Planning and organizing